Seadrill Limited Dubai - United Arab Emirates
Jan 14, 2017Full time
Job Title : Executive Assistant Reporting To : SVP AMA Location : Dubai Purpose of the Role We are seeking an Effective Executive Assistant who would build value for the business by supporting the SVP and the Leadership team to more effectively achieve their organizational objectives. You will be a proactive team player, and act with little supervision, anticipating needs while managing the day‐to‐day workflow and prioritizing various projects. As an individual you will display at all times the values of the business, demonstrate flexibility in the face of change, project a positive demeanor regardless of changes in working conditions, show the ability to manage multiple conflicting priorities without loss of composure. You possess the ability to determine the appropriate allocation of time, effectively manage the workspace, balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines. You are an exceptional proactive planner demonstrating the ability to foresee problems and prevent them by taking action, utilize analytical skills and a broad understanding of the business to effectively interpret needs. You lead by example and have exceptional client service, broad understanding of business, computer/ IT and communication skills. As a team player you will enjoy working in a multi-cultural fast paced environment willingly provide back‐up support for co‐workers when appropriate and actively supporting group goals. You exhibit sound judgment and the ability to make reasonable decisions in the absence of direction, swiftly refer problems/issues to the appropriate person(s) when necessary, work effectively without constant and direct supervision or guidance. Responsibilities · Organizing and managing SVP’s diary, making appointments, and other meeting arrangements. · Organizing and attending meetings, arrange business trips including travel, accommodation and visa for SVP/ Senior management. · Ensuring SVP/ Senior management is well prepared for meetings/ business trips, preparing meeting agendas. · Organization of entertainment, management meetings and events; · Efficient use of business telephone etiquette, manage calls for SVP. · Maintaining office systems, registration, lease, renewal etc ensuring business compliance with local laws. · Managing travel vendors, monitoring savings and compliance to travel policy. · Overseeing office procurements, service providers (security, cleaning, catering) and overhead spending as per budget. · Processing SVP/ Senior management expenses and administrative items. · Managing housing and maintenance requirements for SVP/ Senior management. · Organization of signing, scanning and courier services for SVP/ Senior management. · Ensuring adequate cover in the office. · Carryout specific projects, research and administration required by the SVP/ Senior management.Authority and Dimension · Operate within Seadrill’s Key principles for business conduct Person Specification · 5 years of experience in a similar role in a multi-cultural, matrix organization. · Excellent written and oral communications skills in English (other language skills are a benefit). · Exceptional presentation and MS office skills.