Dubai Recruitment Abu Dhabi - United Arab Emirates
Jan 20, 2017Full time
Gensler is a leading global architecture, design, planning, and strategic consulting firm that partners with companies to achieve measurable business and organizational goals through design. For 50 years, Gensler has been a pioneer in creating great places that enhance the quality of work and life. Today, Gensler has 5,000 professionals networked across 46 locations. We are currently seeking a Studio Coordinator to join our Abu Dhabi studio. The ideal candidate will excel in a very fast-paced environment and have an established background in admin and operations roles. You will join an established team, working closely with colleagues in order to maintain the smooth running of the studio, across the office-wide shared services of admin, HR, facilities management, health and safety, accounting and payroll. Responsibilities: Office Support Ensure proper electronic filing standards for the studio Organise Internal and External meetings Set up conference calls and/or GoTo meeting Typing and/or distribution of - snagging lists, letters, faxes, emails, reports and any other project correspondence using Microsoft Word and Email Update staffing reports Making travel arrangements for all studio members via our travel agency, ensuring travel forms are completed and invoices signed off in a timely manner, including ensuring that HR have the individuals on Gensler travel insurance policy Monitor all employees and Principal phones where applicable Update Principal and Senior Management contacts in CRM Assist Principal with administrative aspects of projects including proposals, contracts, meeting notes, setting up project files and project filing HR Support Assist and facilitate the set-up of preparations for Firmwide presentations and bonus night celebrations Assist with onboarding of new employees Assist with terminating leavers paperwork and returning equipment Assist with preparing employee letters for signing by Principal, in English & Arabic Additional Responsibilities Help Project Managers with dead filing Reception cover for breaks and leave periods Ensure proper electronic filing standards for the studio Coordinate moves and studio clean-ups with office services Back-up receptionist and other Studio Coordinators Work with marketing on qualifications packages and RFPs, as needed Coordinate seating for new hires in studio Requirements: Bachelors degree or equivalent Fluent in written and verbal English essential, Arabic an advantage Proficient in MS Office (Word, Excel, Outlook), knowledge of InDesign a plus Must be self-motivated and capable of working under tight deadlines Extreme attention to detail and the ability to multi-task and prioritize required Excellent written and verbal communications skills Experience handling sensitive material with discretion and confidentiality Gensler offers professional growth and financial opportunities that are unique, along with a comprehensive benefits package. If you would like to find out more about this opportunity, please submit your cover letter, resume, and salary history: www.gensler.com/career.