Clyde Dubai - United Arab Emirates
Jan 23, 2017Full time
Part - Time Receptionist - Dubai Job Requirements: As a first point of contact, either in person or by telephone, to provide a positive and professional image of the firm. To respond to telephone calls in a courteous and helpful manner and to greet clients in an efficient and welcoming way. Key Responsibilities: • To answer incoming calls in a polite, efficient and helpful manner, take information and relay it promptly and accurately, as appropriate. • To greet clients in a courteous and welcoming manner, retrieve the visitor pass, offer refreshments and inform Partner of client’s arrival. Clients to be given priority over couriers, delivery men etc. • Liaise with IT on any IT or telephone problems. • To receive and send documents by courier, tracking on the internet. • Ensuring Reception and the waiting area are tidy and newspapers are provided at all times. • Ensure meeting rooms are serviced prior to a meeting booking by liaising with the reception assistant and also checking the room. • Maintain an effective booking service for conference rooms, allocating the appropriate size of room and following the reception meeting room booking procedure. • Check emails, forwarding appropriately. • Sorting mail, date stamping and entering on Excel, ensure documents are delivered to the correct case handlers. • Take bookings for video conference calls, and set up video conference calls. • Order flowers for clients, staff as required. • Order lunch for staff meetings and ensure refreshments are provided. • Hotel/ travel on request from office admin • Assisting in general office admin task when required i.e: - entering of business cards on InterAction; - any other admin tasks that can be completed without affecting Reception duties. Candidate Profile: The ideal candidate will: • Be educated to at least high school level; degree desirable. • Have previous receptionist experience preferably in a legal or professional services environment. • Be fluent in English, Arabic would be helpful but not necessary. • Have a polite and helpful telephone manner and able to pass messages accurately both verbally and in writing. • Have a pleasant, welcoming personality and be able to interact with staff at all levels. • Be able to multi-task and take a proactive approach to work. • Be able to work discretely and deal with confidential information. Clyde & Co Overview A pragmatic and dynamic international law firm with a focus on core sectors of infrastructure, insurance, international trade, natural resources and transportation. Clyde & Co is recognised for its work in and with fast- moving and volatile emerging markets, and for a history of managing complex, multi-jurisdictional transactions and disputes. From a network of 45 offices and 3,300+ staff over 6 continents, we are on the front line for our clients' interests, all over the world. Clyde & Co in the Middle East and North Africa Clyde & Co's first Middle East office was formally established over 25 years ago, following many prior years of client involvement in and with the region. Our regional offices work as an interconnected and cohesive unit in order to provide advice to clients from all over the world, as well as to regional corporate entities and governments, on their operations and interests throughout the Middle East. Our lawyers are supported by comprehensive in-house translation, government liaison, management and information services teams as we strive to provide first class professional service levels and insight to our clients. We are one of the major international law firms in the GCC with around 190 specialist lawyers and paralegals, and 300 staff in total, operating as one unit across our regional office network: Dubai Abu Dhabi Doha in Qatar Riyadh in Saudi Arabia We act as the first point of call for advice across the Middle East region for many of our multinational clients. Through our work across the region over the past quarter century, our market knowledge, experience and networks are second to none. We provide in-depth coverage of the firm's core sectors, as well as strong cross- practice sector teams in place focusing on regionally important sectors such as education, healthcare and hospitality.