Dubai Recruitment Dubai - United Arab Emirates
Jan 22, 2017Full time
Job Information Work Experience 5 - 10 years Job Opening ID 166 City Dubai Job Description JOB PURPOSE SUMMARY: Applies applicable bylaws that govern procurement and contracts policy in order to effectively manage the purchasing and contract function when securing goods and services for university operations at the most favorable terms, cost and within expected timelines. KEY ACCOUNTABILITIES: Performs and coordinates administrative, technical, and analytical work related to ensure that all Colleges, Units and Outreach Centers are supplied with the materials, equipment, and services required to function optimally, including ensuring compliance with the appropriate guidelines, policies, and approved internal controls and alignment with State Audit regulations. Performs activities requiring advanced knowledge of contracts & procurement policies and practices which may include preparing and vetting complicated specifications, negotiating service contracts, and preparing significant and large purchase orders. REPORTING AND BUDGETING: Coordinates, collates and develops appropriate documentation to generate auctions that are contractually reflective of the University’s expected results pertaining to the disposal of University assets and in compliance with policy and procedures. Produces reports for all purchasing activity and to maintain an accurate log of material movement as a result of the award of business that is generated from ongoing activity. CONTRACTS FUNCTION: • Performs pre-award and post-award contracts’ functions that captures the essence of highly specialized procurement of goods and services of significant importance to the University. Liaises and interfaces with Colleges, Centers and Units to ensure that initiatives and collaborations are dealt with effectively. • Develop and amend contracts in accordance with System By-Laws to meet operational requirements. • Manages the contracts function to ensure that contracted Parties adhere with stipulated contractual terms and conditions in order to uphold University interests and safeguard operational requirements. Closely monitors contractual performance in order to impose and apply the relevant contractual actions to be taken and to capture vendor history. • Performs and contributes to the negotiations cycle whenever required. • Negotiate and review disputed claims by contracting parties and settlements in favor of the Institution. • Serves the needs of all Colleges, Units and Departments including Outreach Activities in meeting contractual demands pertaining to collaborations and initiatives proposed in support of University operations. • Manage all types of contracts including revenue generating contracts that covers the complete spectrum of University services and activities generated by Outreach Programs, Food Services, Convention Center Leasing Arrangements, Stationery Shops, Specialty Stores, Health Services and Specialized Government Programs such as consultancy services, local, regional and international collaborations in all industry areas. Review and amend the MOU’s, agreements the university signs with different parties. Work on other tasks assigned by the line manager. PROCUREMENT FUNCTION: • Procures a broad range of goods and services for all campuses from local and international sources in line with established University By-Laws. • Interprets purchase requests and vets specifications for generic content, and ensures that investigated supply sources and negotiated terms and conditions are in line with user specifications and in adherence with established by-laws. • Secure quotations in line with the purchasing method practiced at the department which are in compliance with University By-Laws. Ensures accuracy of prepared bid summaries by Purchasing Officers and interfaces with the User community to clarify anomalies in the process leading to a final purchase. • Oversees and ensures that a vetting and benchmarking platform remains active and up to date with the changing dynamics of market conditions in order to verify proposals and bids against historical data, web published prices, and/or checking with end users to compare budgeted and estimated costs against actual prices. • Oversees the functions of the Warehouse Officers and ensures that discrepancies and damage reports of delivered goods are dealt with effectively and replacements secured without causing undue duress on operations. EDUCATION & EXPERIENCE REQUIREMENTS: • Minimum of a Bachelor Degree or related studies from an accredited Institution and 7 years’ experience in the purchasing and contracts field or an equivalent combination of education and experience. A Master’s degree is preferred. Experience to be mainly on the contracts part. • Working knowledge of Contracts and Procurement policies procedures and Government Bylaws. • Strong interpersonal, organization and administrative skills. • Ability to work with minimum supervision as well as demonstrates effectiveness as a team member in a multicultural environment. • Demonstrated experience in areas of finance, business and project management. • Strong computer skills in MS Word, Excel, Access, PowerPoint and the Internet. • Demonstrated strong work ethic; results orientation; attention to detail. • Demonstrates a high command of the English and Arabic languages, both written and spoken. COMPETENCIES: • Communication - Able to share information in an effective & collaborative manner, both verbally and in writing. • Customer & Service Focused - Demonstrates a spirit of service excellence. • Results & Action Orientation - Demonstrates initiative to generate improvements and foster positive outcomes. • Builds Effective Interpersonal Relationships - Demonstrates interpersonal effectiveness in the workplace. • Knowledge & Technical Competency - Demonstrates proficiency in technical and job knowledge aspects of the position to achieve high level of performance. Able and willing to learn.